For organisers & guides

Calaios is a platform for online events. Guides, Explainers and Educators offer their events on inspiring topics from the fields of art, culture, nature and science. The events can be offered free of charge or for a fee on Calaios.

You can find more information on the central questions as an organiser and guide further down on this page.

Rollers on Calaios

On Calaios we distinguish between the roles of organiser, guide and participant. Calaios acts as an intermediary between the organisers and guides as suppliers and the participants as buyers.

Organiser:inside offer their own online events on Calaios. Calaios provides the access link/code of the events to the participants who have booked the event on Calaios. After the event has taken place, Calaios settles the account with the event organiser.

Guides conduct the online event live. They give the events their face and their voice. Guides can be organisers themselves and work on their own account. Guides can also be commissioned by other organisers to act as guides and run events on their behalf.

Info Meet up

Every Thursday at 14:00-15:00 All interested organisers and guides are cordially invited. We will answer your questions and get to know each other. Just come along. You are welcome to already register here and take a look at the editorial system.

Start the Zoom Meeting under the following link and enter the identification code if necessary.

https://zoom.us/j/94590825895?pwd=WEhl…UvUkpJZz09
Meeting ID: 945 9082 5895
Identification code: 213210

This is what Calaios offers you as an organiser:in

MORE RANGE

Over the next few years, we want to establish Calaios as the central marketplace for online events in the fields of art, culture, nature and science in Europe. We started on 15 November 2021 with the first events, which we will actively promote on several channels. On your website, you can easily integrate your events via a widget from Calaios, so that your customers can also book online via Calaios on your website.

EASY HANDLING

On Calaios you can easily edit and publish your events. You always have an up-to-date overview of the number of bookings for your events. Your participants automatically receive your access link to the online event 24 hours before the event starts. You don't have to deal with cancellations and refunds. We take care of that for you.

FEE-BASED OFFERS

You set the prices for your events yourself in the editorial area when entering the event. We offer the following price structure.

  • Normal price
  • Reduced price
  • Families, small groups & fans are always the normal price plus voluntary surcharge.
  • Price for private groups
  • Price for schools

FREE OFFERS

You can offer your events on Calaios free of charge. There are no further costs for you and there is no billing. You can select the revenue model in the editorial area of the event.

PAY WHAT YOU WANT

We also offer the revenue model "Pay what you want". The base price is 0 EUR and the participants set the price.

FAIR FEES

The recruitment and promotion of your event is free of charge. Calaios only earns money when you earn money. We receive a commission from the revenue. From this we pay for the platform, our staff, the necessary legal advice and the transaction fees for ticketing and payment. We establish Calaios in the market by advertising and building a community. A fixed share of the income also flows into the Calaios Digital Culture Lab. In the first year, we charge first movers a commission of 20% instead of 30%.

SENDING THE ACCESS LINKS

Participants will receive the access link from Calaios 24 hours before the online event. All participants who book within 24 hours before the online event will receive the access link immediately. Participants can also retrieve the access link via the website with their order number from 24 hours before the event.

https://calaios.eu/zugangslink/

CANCELLATION OF BOOKINGS

Participants can cancel free of charge up to 24 hours before the online event. You will then receive your money back without deductions. Calaios will pay the transaction costs.

CANCELLATION OF EVENTS

As an organiser, you can cancel your online event up to 7 days before the start of the event if fewer than 5 participants have booked. If you have more than 5 participants, you are obliged to hold an event.

JOINT QUALITY ASSURANCE

Calaios stands for quality, so that we inspire the participants and ensure a good environment for your events. We all share the mission of Calaios and always treat each other with respect. Before we activate you as an organiser on Calaios, we contact you directly, talk about your events and check how we can support you. Once you have been activated, you can post and publish your events on your own.

SUPPORT FOR YOUR EVENT

You need an access link and, if necessary, some support with the implementation of your events? Then we can offer you the following package.

We provide you with a zoom link and take over the host during the event. In a preliminary meeting, we discuss the procedure and, if necessary, create a small script. During the event, we monitor the chat and can, for example, show additional pictures or films in the Zoom meeting during a live tour. We keep an eye on the technology and the process and you can concentrate fully on your presentation.

This support is an offer from Calaios. We would then share the turnover and charge 50% as commission. You can always do more events on your own or with the support of Calaios. If you are interested write us a mail to office@calaios.eu. We will then clarify all open questions.

TRANSPARENT ACCOUNTING

You will receive a detailed monthly statement with all bookings and income after your event. We transfer your earnings minus our commission to your account. The statements contain all tax-relevant information for the international sale of online events. The statements can be individually adapted to the requirements of municipal or self-employed organisations and small businesses.

ADVANTAGES FOR FIRST MOVERS

As the first organiser, you are a very special partner for us. Through your online events on art, culture, nature and science, you bring Calaios to life. You will be one of the first testers and we will work with you to optimise the processes so that Calaios is a pleasure for you and your customers. Your advantages: As a first mover, you will receive 80% of your earnings and help shape Calaios from day one.

CERTIFIED FURTHER TRAINING

Calaios offers together with our partner the Pausanio Academy training seminars for the implementation of online events. In 2022, the Pausanio Academy will launch a certificate course for digital guides specially designed for Calaios. For organisers and guides of Calaios, the reduced prices always apply for these seminars.

INFO MEET UP

You first want to get some information about Calaios and get to know us? And then decide whether Calaios is also a marketplace of opportunities for you? Then we would be happy to meet you online at an Info-Meet-Up and answer your questions.

Find the Info-Meet-Ups every Thursday at 2 pm and last about 1 hour. Just let us know which Thursday you want to join us. You will find the access data at the top of the page.

CALAIOS DIGITAL CULTURE LAB

Calaios is a lab for new digital education formats and online events that want to inspire a digital audience. The Calaios Digital Culture Lab is the experimental space where we discuss and try out new ways of communicating art, culture, nature and science together with you and the other guides, explainers and educators. Calaios provides a collaborative working environment that all guides and organisers can use free of charge for exchange.

The Calaios Digital Culture Lab always takes place on a Friday from 16-18 h takes place. Everyone takes part for as long as it suits them. You can find the dates and further information under the following link.

https://calaios.eu/calaios-digital-culture-lab/

BECOME AN ORGANIZER:IN AND GUIDE

Follow the steps and we can welcome you as an organiser and guide on Calaios!

Register on Calaios.eu

for Organiser:inside
1. activate the "organiser data" area
2. enter all necessary information and start the activation process
We will contact you. In an info meet up we clarify open questions and check how we can support you further. If we already know each other, the next step follows immediately.
We will activate you as an organiser within 24 hours. You can then post and publish your events.

for Guides
1. activate the "Guided data" area
2. enter all the necessary information
3. you carry out the activation yourself. Follow the process.

WARMLY WELCOME on Calaios!

Get in touch with us and apply as an organiser:in

Info Sheet

Here you will find our hard facts at a glance.

3×3 Steps

Using 3×3 steps, we have summarised the most important steps for organisers and guides.